administrative assistant

- General secretarial duties and administrative tasks, including telephone coverage, mail/document control and distribution, filing and organisation of meetings.

- Preparation of business trips and follow-up with expense reports.

- Update the intranet site for the Brussels Office.

- Support and assist in the accurate preparation, finalisation and circulation of letters, notes, reports and presentations.

- Contribute to the work of the colleagues in charge of the Public Affairs programme of the Brussels Office.

- Financial management of the Brussels Office.

- Assist in the screening of all incoming e-mails to the Brussels Office, ensuring that messages are directed to the responsible person.

- Ensure quality control of documents before they are submitted for approval/signature by the hierarchy.

- Ensure that filing system is kept up to date by carrying out all filing tasks, both electronically and on paper, regularly and consistently.

- Ensure the supply of office materials and equipment.

- Replace other assistants of the Brussels Office when absent, when appropriate.

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If you are not Freelance, we offer:

- a fix contract with Randstad Professionals

- a gross salary of 4000€

- meal-vouchers of 8€/day

- net allowances of 118€

- health insurance

- reimbursement of travel expenses